Scope and Content: The Massachusetts Governor’s External Relations (formerly Correspondence) Office prepares gubernatorial citations to persons or organizations in recognition of outstanding service or deeds, for retirements, for birthdays of sixty-five or more years, and for wedding anniversaries of fifty or more years. Series documents formation of the citation from a request form (name, occasion, date, mailing address, requestor–e.g. state legislator) and in some cases correspondence, to a photocopy of the citation itself, signed by the governor. –Series currently includes files from terms of Argeo Paul Cellucci (1997-2001) and Jane Swift (2001-2003). For files from term of Mitt Romney (2003-2007) see: Proclamation files ((M-Ar)2414)
Arrangement: Arranged chronologically
Related Catalog Records:
Citation files [Massachusetts Governor’s Correspondence Office]
Proclamation files [Massachusetts Governor’s Correspondence Office]
Scope and Content: The Massachusetts Governor’s External Relations (formerly Correspondence) Office prepares gubernatorial proclamations for observances for the most part mandated by statute (MGLA c 6, ss 12-15), for recognition of significant persons, events, professions, or other socioeconomic phenomena, or for publicizing actions of the state government. Special proclamations are also issued for unofficial observances. Series documents formation of the proclamation from initial correspondence, governor’s correspondence routing form, background material, and proclamation draft, which may be an amended version of a past proclamation, to a photocopy of the proclamation itself, signed and sealed by the governor and state secretary. For official copies of proclamations through 1996 see: Proclamations ((M-Ar)235X)
Arrangement: Arranged chronologically
Related Catalog Records:
Local affairs subject files [Massachusetts Governor’s Correspondence Office]
Scope and Content: As the unit responsible for managing the Governor’s mail, the Governor’s Correspondence Office gathered information to assist the governor in answering correspondence relating to municipal affairs, as maintained in this series.
Arrangement: Arranged by subject
Notes: Also known as: MSD 1/402
Related Catalog Records:
Correspondence with municipal officials [Massachusetts Governor’s Correspondence Office]
Scope and Content: As the unit responsible for managing the governor’s mail, the Governor’s Correspondence Office maintained these files of correspondence between the governor and Massachusetts municipal officials.
Arrangement: Arranged alphabetically by municipality
Notes: Also known as: MSD 1/401
Related Catalog Records:
VIP correspondence [Massachusetts Governor’s Correspondence Office]
Scope and Content: As the unit responsible for managing the governor’s mail, the Governor’s Correspondence Office maintained these files of correspondence between the governor and high-ranking public officials.
Arrangement: Arranged by office
Related Catalog Records:
Subject files [Massachusetts Governor’s Correspondence Office]
Scope and Content: As the unit responsible for managing the governor’s mail, the Governor’s Correspondence Office gathered information to assist the governor in answering correspondence relating to state government policies, as maintained in this series.
Arrangement: Arranged alphabetically by subject
Restrictions: Personal information restricted by statutory provision MGLA c 4, s 7, d 26(c) and c 66A. For conditions of access consult repository
Related Catalog Records:
State agency correspondence [Massachusetts Governor’s Correspondence Office]
Scope and Content: As the unit responsible for managing the governor’s mail, the Governor’s Correspondence Office maintained these files of correspondence between the governor and state agencies.
Arrangement: Arranged chronologically by term, thereunder alphabetically by agency
Related Catalog Records:
Federal agency and Congressional correspondence [Massachusetts Governor’s Correspondence Office]
Scope and Content: As the unit responsible for managing the governor’s mail, the Governor’s Correspondence Office maintained these files of correspondence between the governor and federal agencies and members of Congress concerning federal programs and state-federal matters.
Arrangement: Arranged chronologically by term, thereunder alphabetically by personal or agency name
Related Catalog Records:
Governor’s correspondence file [Governor’s Correspondence Office]
Scope and Content: As the unit responsible for managing the governor’s mail, the Governor’s External Relations (formerly Correspondence) Office maintains this series, originally designated: General constituent correspondence, and since 1983 designated more generally and including correspondence previously found in: Constituent issue correspondence ((M-Ar)971X).
Arrangement: In five subseries: (1) Incoming general correspondence (2) Outgoing general correspondence (3) Incoming political correspondence (4) Congressional campaign congratulations (5) Gubernatorial campaign congratulations
Restrictions: Personal information restricted by statutory provision MGLA c 4, s 7, d 26(c) and c 66A. For conditions of access consult repository
Notes: Arranged in subseries at State Library and transferred from there to Archives
Related Catalog Records:
Constituent issue correspondence [Massachusetts Governor’s Correspondence Office]
Scope and Content: As the unit responsible for managing the governor’s mail, the Governor’s Correspondence Office maintained these files of incoming mail and petitions from constituents on issues of general citizen concern.
Arrangement: In three subseries: (1) Constituent incoming mail; Arranged chronologically by term; arranged alphabetically by subject; arranged chronologically by year, thereunder alphabetically by subject (2) Issue papers; arranged alphabetically by subject (3) Other correspondence; arranged alphabetically by subject
Restrictions: Personal information restricted by statutory provision MGLA c 4, s 7, d 26(c) and c 66A. For conditions of access consult repository
Related Catalog Records:
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