Scope and Content: To assist the state secretary’s office in fulfilling its responsibility to administer laws and regulations governing the activities of legislative agents (lobbyists) employed by special interest groups, the Public Records Division, specifically from the 1980s through its Lobbyist Section, inspects all financial disclosure statements filed according to MGLA c 3, ss 43, 44, 47, to determine if any employers of agents, organizations without agents, or agents have failed to file.  The division is responsible for sending a report to the attorney general if filing is not completed. –Files for 1975-1981 also include general annual lists of agents and organizations.  See also: Financial disclosure files ((M-Ar)15); Lobbyist investigation files ((M-Ar)2055)
Arrangement: Arranged chronologically
Notes: Lacks files for 1972, 1974. Box 1: 1970-1984. Box 2: 1985-1986
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value.  Series is created to document acquisition of such records. –includes typed transcript. (Ms. original for 1934-1973 lacking.)  Information includes accession date, record series title/dates, and receiving officer.  Photocopy (and ms. original from Oct. 1984 only) annotated with accession no. and (from 1982) agency code/series no. Additionally constitutes legal proof of transfer of each accession.  Information includes creating/transferring agencies and code; accession no./date; series title/no., disposal schedule item no., span dates, volume; signatures of transferring, receiving, and custodial officers; and comments on contents and acquisitions/processing needs/procedures.
Arrangement: In two subseries: (1) Accessions log, 1934-1973, 1977-1985  (2) Transfer acknowledgments, 1966-2012 (bulk 1985-2012).
Notes: Arranged chronologically in reverse order: to 1990 by year/day no., thereafter by year/serial accession no
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value.  Administrative files are those of the state archivist.
Arrangement: Arranged chronologically
Notes: Formerly part of state secretary’s: Miscellaneous collection, box 40. There are very few records for 1846-1919
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value. The reference staff assists patrons in the use of these records.  Archives researcher registers document patron use of the Archives reading room and are used for security and statistical purposes.
Arrangement: Arranged chronologically
Notes: Scheduled as: Visitors’ registers. Box 1: 1961-1988. Box 2: 1988-1996. Box 3: 1996-2002
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value.  The state secretary’s responsibility for such records, grounded in the Constitution (1780), was not specifically delegated until 1897, when the third clerk of the secretary’s office was designated as chief of the Archives Division (St 1897, c 351).  Series reflects administration of the secretary’s archival function after further provision for the professional post of Archivist of the Commonwealth (St 1962, c 18).
Arrangement: Arranged chronologically
Notes: Chiefly derived from former series: Administrative files, 1846-1983 ((M-Ar)168)
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value.  The state secretary’s responsibility for such records, grounded in the Constitution (1780), was not specifically delegated until 1897, when the third clerk of the secretary’s office was designated as chief of the Archives Division (St 1897, c 351).  Series reflects administration of the secretary’s archival function after further provision for the professional post of Archivist of the Commonwealth (St 1962, c 18).
Arrangement: Arranged chronologically
Notes: Chiefly derived from former series: Administrative files, 1846-1983 ((M-Ar)168)
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value.  The state secretary’s responsibility for such records, grounded in the Constitution (1780), was not specifically delegated until 1897, when the third clerk of the secretary’s office was designated as chief of the Archives Division (St 1897, c 351).  Series reflects administration of the secretary’s archival function after further provision for the professional post of Archivist of the Commonwealth (St 1962, c 18).
Arrangement: In two subseries: (1) Weekly reports, 1974-1978  (2) Annual reports, 1961-1990; arranged within each subseries chronologically
Notes: Partly derived from former series: Administrative files, 1846-1983 ((M-Ar)168)
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value.  The state secretary’s responsibility for such records, grounded in the Constitution (1780), was not specifically delegated until 1897, when the third clerk of the secretary’s office was designated as chief of the Archives Division (St 1897, c 351).  Series reflects administration of the secretary’s archival function chiefly after the establishment of the division and until provision for the professional post of Archivist of the Commonwealth (St 1962, c 18).
Arrangement: Arranged within each sequence chronologically
Notes: Chiefly derived from former series: Administrative files, 1846-1983 ((M-Ar)168), in turn derived from the state secretary’s: Miscellaneous collection, box 44
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value.  The state secretary’s responsibility for such records, grounded in the Constitution (1780), was not specifically delegated until 1897, when the third clerk of the secretary’s office was designated as chief of the Archives Division (St 1897, c 351).  Series documents discussion in the public press of the mission, operations, and holdings of the Massachusetts Archives, and display of such holdings at the Commonwealth Museum; also related issues regarding public records and archival materials throughout the Commonwealth.
Arrangement: Arranged chronologically
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Scope and Content: Under the direction of the state archivist, the Massachusetts Archives is responsible for securing, preserving, and managing noncurrent records of the Commonwealth determined to possess archival value.  In 1986 the Archives was relocated from the Massachusetts State House to a new facility in Dorchester, erected also to house the State Records Center and Commonwealth Museum.  Series was created to administer design, construction, and furnishing of and removal to the new facility.
Notes: Partly derived from: Blueprints and plans for the State Archives, 1958-1982 ((M-Ar)170X), now titled: State House Archives facility and renovation files, 1953-1986.
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